Mailboxes connected via POP/IMAP have more flexibility with the Archive folder.Īny existing folder can be selected as the archive destination or make a new folder (any name) and nominate that as your archive destination. That’s not directly possible now but there are workarounds that we’ll look at separately. olm file to any location on your Mac or on a different machine for safekeeping.
ARCHIVE EMIALS OUTLOOK 2016 FOR MAC FOR MAC
Archive and retention policies are set by your IT or Microsoft 365 administrator. An easy way to reduce the size of your Inbox is to manually archive your email messages, contacts, and other items to an Outlook for Mac Data File (.olm) on your Mac.
5 billion monthly active users, Gmail is easily one of the most popular free email. Although you can move individual messages from Outlook for Mac to your archive mailbox one by one (you cant move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies. Next, go to Rules from the ribbon and select Create Rule. Newer versions of Outlook (2010+) block just over a hundred file types. It was probably necessary to maintain compatibility across all the different Outlook programs and apps.īut it’s also shame, because some people make different Archive folders for each year. To begin archiving your email, click the Home tab on the ribbon. We’re now stuck with a single Archive folder and that name.
ARCHIVE EMIALS OUTLOOK 2016 FOR MAC UPDATE
Microsoft dropped the Archive folder choice option during an update to Outlook 2016. If you’re interested the feature was at Account | Tools | Set Archive Folder but that now only works for non-Microsoft mailboxes. You could create a new folder with whatever name you like and change the ‘archive’ folder to that folder. Your best option is NOT store anything locally. olm file or try dragging individual folders to Desktop as. These include Exchange (version 2016 and later), Microsoft. Your best option is to export these emails as. You can archive messages in any of the email accounts that youve connected to Outlook 2016 for Mac.
Suggestion: It is recommended to take archive of Outlook 2016 data. All those folders have fixed names which can’t be changed.įor a while there was a workaround in Outlook 2016 for Windows. While all Outlook 2016 emails are stored in Group Containers messages are not stored by folder. OLK14 MSGSOURCE stores email message with attachments enter image description. In modern Outlook with Microsoft hosted mailboxes (, Office 365 hosted or recent Exchange Server) the Archive folder is an in-built folder like Inbox, Sent Items etc. But non-Microsoft mailboxes can rename Archive to anything maybe ‘Miscellaneous’, ‘Store’ or just ‘Old Stuff’. Thanks for joining us! You'll get a welcome message in a few moments.įor many mailboxes it’s not possible to rename the Outlook Archive folder.
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